Sun Village Pickle Ball Club Bylaws

SUN VILLAGE PICKLEBALL CLUB BYLAWS
JANUARY 11, 2009

ARTICLE 1
NAME
The name of the club is “Sun Village Pickleball Club,” hereafter referred to as the Club in these Bylaws.

ARTICLE 2
OBJECTIVE
The Club objective is to provide a means for enjoyable pickleball at all levels of play for any/all residents of Sun Village. Every effort should be extended to create an atmosphere of friendliness and fair play. All members are encouraged to participate in all the Club events.

ARTICLE 3
MEMBERSHIP
All Club members shall comply with the current Rules, Regulations, and Policies.
Active membership in the Club shall be from January 1st through December 31st of each year.
Any property owner or renter in good standing with Sun Village Community Association is eligible for Club membership, but must be an owner to hold any Club office.

Dues are payable on January 1st, but not later than February 15th, in the amount of $10 per player per year as determined by a vote of the membership.

To operate the activities and to maintain the equipment of the Club, club monies may be appropriated for the Club as voted by the board. Single expenditures of more than $100 must be approved by vote of the membership.

ARTICLE 4
ELECTIONS
Board Members, as described in Article 5, shall be elected in December of each odd numbered year.

A nominating committee will be appointed in odd numbered years at the November Club meeting by the President. The committee shall prepare a slate of a least one nominee for each Board member position. Permission of each nominee shall be obtained. Nominee names will be posted at courtside by the third Monday in November.

Election of Board members will be at the December General Meeting. Board members shall serve for two years commencing January 1st. The Secretary and Treasurer may succeed themselves if reelected by the membership. The Vice-President automatically moves up to President after the incumbent President serves two years.

If a Board Member position is vacated, that position will be filled by an appointment by the Executive Board, subject to membership approval.

ARTICLE 5
EXECUTIVE BOARD
The Sun Village Pickleball Club Executive Board will conduct that ongoing business of the Club which does not require the advice and consent of the membership.

The Executive Board shall consist of a President, Vice-President, Secretary, Treasurer, and one at large member.

Board Responsibilities:
President: The overall running of the Club and oversight of all the following:
Vice-President, Secretary, Treasurer, and at large member will have the usual responsibilities of these positions.

General responsibilities of the Board shall include but not limited to:
1. Court Reservations system, Drop In sign-up system and other scheduling
2. New member recruitment and Refresher Pickleball program
3. Social Tournaments and related activities
4. Nomination Committee for new board members
5. Conduct of the day-to-day operations of the Club
6. Mediation on problems which may arise
7. Spending money for equipment and activities
8. Interaction with Sun Village on pertinent issues
9. Participation in Club activities and keeping in close contact with the membership
10. Doing whatever possible to include new or potential members in the activities of the club
11. After Board approval of expenditures presented by the Treasurer, two signatures of board members will be required on each disbursement check

ARTICLE 6
MEETINGS
There shall be meetings from October through May of each year. The meeting will be on the first Monday of the month at 1:00PM. A General Meeting shall require a quorum consisting of twenty percent of the members in good standing for General membership votes. A majority of those in attendance is required to effect Club decisions.

The President may call a meeting of the Executive Board as necessary.

ARTICLE 7
CLUB ACTIVITIES
Committees shall be appointed by the President to direct specific activities; organize programs, tournaments, workgroups and plan projects. These committees should keep the President, or his/her replacement, abreast of all project plans and progress before proceeding. This is to ensure smooth operation and to maintain awareness of the total Club activities.

Project reports from each committee shall be presented at each General Meeting, as appropriate.
One committee, due to limited court space, will divide the players into two equal groups for the daily Drop In schedule. This committee will be formed each year in January to improve
communication among players, be responsible for moving players between groups, and place new players in the appropriate group. This committee should have at least one representative from the men’s group and the woman’s group.

One committee shall be named the “Sunshine Committee” and is responsible for sending cards to members or members’ spouses because of illness or bereavement.

Participants in the annual Championship Tournament must be a Club member and owner or three month renter.

ARTICLE 8
PARLIAMENTARY AUTHORITY
The usual parliamentary rules, as stated by “Robert’s Rule of Order” shall govern all deliberations, except when in conflict with these bylaws.

ARTICLE 9
AMENDMENTS
Amendments or repeals of these Bylaws shall be approved by a two thirds affirmative vote of members in good standing, present at any General Meeting.

Court rules and regulations governing court use shall be established by the Executive Board.

ARTICLE 10
RULES AND REGULATIONS
Court rules will be posted at the Pickleball courts.

Court rules shall be followed by all Pickleball players.

The Club has the right to reserve the courts for Club sponsored tournaments, scheduled plays, beginner and refresher lessons, etc.

The courts are open to everyone in Sun Village, provided courts are not reserved (see Court Rules for reservation procedure. The annual Club Championship tournament is the only event restricted to Club Members only.

Court Tennis shoes and proper attire only are allowed on the courts.